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1. Title: Accountant
Responsible to:Chief Commissioner
Location:Tanzania Girl Guides Association HQ
Key Working Relationships:National Secretary, Projects Manager, Finance Committee, Training Programme team and senior leaders of Tanzania Girl Guides Association.
About us:
Tanzania Girl Guides Association (TGGA) is a volunteer organization aiming at empowering girls and young women socially and economically through informal education.
TGGA is a Member Organization of World Association of Girl Guides and Girl Scouts (WAGGGS) with more than 10millions members worldwide. Girl Guiding and Girl Scouting is the world’s only movement for every girl and any girl because we believe that each of them deserve to be the best they can be. Free to make what they want from the Movement, girls learn by doing, making friends and having fun. In safe, local spaces, girls develop the skills and attitudes to change themselves, their communities and our world. WAGGGS keeps the global Movement thriving, united and growing.
TGGA operates within the context of a volunteer led global charitable organization among 146 Member Organizations (MO).
Core Roles and Responsibilities
1. Financial management of TGGA;
Responsible for implementation of all TGGA routines and regulation in Financial Management Manual. Quality assurance of budgets, payments, accounting, facilitation of auditing as well as financial risk management. Internal training and active support of programme staff to reinforce capacity of financial management in programmes. Simplifying and improving routines within the borders of compliance and risk management.
II. Administrative systems and routines of TGGA;
Hereunder to be in charge of implementation of well-functioning support systems at the office in order to provide necessary and timely administrative support and procurement processes.
Ability to work independently with very minimal supervision, being proactive and dedication to work beyond normal hours when needed to do so.
III. Fundraising and compliance with donors’ financial and administrative requirements;
Hereunder responsible to participate in fundraising proposals writing and ensure high quality as well as timely accounting and reports to different donors. Understanding of funding portfolio, managing its size and risk. Hereunder also participating in pursuing new donors and securing strong trust with existing donors.
IV. Leadership;
Lead by example and empowering line management of finance and administration staff, ensure
human resource development of staff with capacity building and regular performance development review. Lead the finance and administration organization to deliver its services in a way that motivates and enables programme staff to extraordinary performance.
V. Follow-up of partners;
Responsible for the follow up of partners to improve their financial and administrative performance; hereunder capacity building, financial assessments of projects and monitoring.
VI. Participation in the strategic leadership of TGGA;
Through membership of the senior management team and line management of the finance and administration staff.
Qualifications
- Degree in Accounting or Finance or Diploma in accountancy from recognized learning institution.
- Holder of CPA/ACCA with more than 5 years post qualification experience.
- Broad experience within finance and administration management at a senior level, including supervisory experience
- Documented results from capacity building. Experience from partner- based work is an advantage.
- Experience in dealing with multi-currency accounting and she/he must have experience of using Quick book is a MUST
- Ability to manage complex reports and systems
Personal qualities
- Proven high level of integrity
- Structured, self-driven, energetic and result oriented
- Excellent communication, writing and cooperation skills
- Ability to take initiative, prioritize, delegate and work strategically
- Ability to inspire others and build their skills and capacity
- Ability to handle stress and heavy workloads, to manage complex processes and deliver on time
- Friendly, polite, good sense of humour
- The person employed must be loyal to TGGA organisational values and comfortable with working in a volunteering environment.
2. Title: National Secretary
Responsible to: Chief Commissioner
Location: Tanzania Girl Guides Association HQ
Key Working Relationships: Projects Manager, Accoutant, Training Programm team and senior leaders of Tanzania Girl Guides Association.
Qualifications and Experience Required:
1. University degree in business or public administration or any related field.
2. Master’s degree will be an added advantage.
3. Very proficient in Computer usage and office administration.
4. At least 5 years’ experience working in a senior administrative or executive secretarial position.
5. Experience in working with projects or donor funded organizations will be an added advantage; and
6. Knowledge of Tanzania Girl Guide Association and/or the World Association of Girl Guides and Girl Scouts and/or girl guiding will be an added advantage.
Required skills
1. Excellent communication skills with a proficiency in oral and written English and Swahili.
2. Good organizational skills; able to plan and organize themselves with little to no supervision; 3. Good and quick problem solving skills; able to adapt to a dynamic work environment; and
4. Loyal and attention to detail.
Job descriptions
1. Oversee and co-ordinate office administrative procedures evaluate and implement new procedures;
2. Establish work priorities, delegate work to office staff and ensure deadlines are met and procedures are followed.
3. Carry out administrative activities associated with the Tanzania Girl Guides Association.
4. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
5. Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
6. Assist in preparation of operating budget and maintain inventory and budgetary controls.
7. Assemble data and prepare periodic and special reports, manuals and correspondence.
8. Managing office supplies stock and placing orders.
9. Preparing regular financial and administrative reports.
10. Coordinate working effort in collaboration with the Chief Commissioner.
Interested applicants should not be more than 45 years old. Application deadline is noon 24th May 2018. Only successful candidates will be notified. All applications with your CVs should be submitted through the following email ONLY:- tgga1052018@gmail.com
Attractive salary will be offered.
1. Title: Accountant
Responsible to:Chief Commissioner
Location:Tanzania Girl Guides Association HQ
Key Working Relationships:National Secretary, Projects Manager, Finance Committee, Training Programme team and senior leaders of Tanzania Girl Guides Association.
About us:
Tanzania Girl Guides Association (TGGA) is a volunteer organization aiming at empowering girls and young women socially and economically through informal education.
TGGA is a Member Organization of World Association of Girl Guides and Girl Scouts (WAGGGS) with more than 10millions members worldwide. Girl Guiding and Girl Scouting is the world’s only movement for every girl and any girl because we believe that each of them deserve to be the best they can be. Free to make what they want from the Movement, girls learn by doing, making friends and having fun. In safe, local spaces, girls develop the skills and attitudes to change themselves, their communities and our world. WAGGGS keeps the global Movement thriving, united and growing.
TGGA operates within the context of a volunteer led global charitable organization among 146 Member Organizations (MO).
Core Roles and Responsibilities
1. Financial management of TGGA;
Responsible for implementation of all TGGA routines and regulation in Financial Management Manual. Quality assurance of budgets, payments, accounting, facilitation of auditing as well as financial risk management. Internal training and active support of programme staff to reinforce capacity of financial management in programmes. Simplifying and improving routines within the borders of compliance and risk management.
II. Administrative systems and routines of TGGA;
Hereunder to be in charge of implementation of well-functioning support systems at the office in order to provide necessary and timely administrative support and procurement processes.
Ability to work independently with very minimal supervision, being proactive and dedication to work beyond normal hours when needed to do so.
III. Fundraising and compliance with donors’ financial and administrative requirements;
Hereunder responsible to participate in fundraising proposals writing and ensure high quality as well as timely accounting and reports to different donors. Understanding of funding portfolio, managing its size and risk. Hereunder also participating in pursuing new donors and securing strong trust with existing donors.
IV. Leadership;
Lead by example and empowering line management of finance and administration staff, ensure
human resource development of staff with capacity building and regular performance development review. Lead the finance and administration organization to deliver its services in a way that motivates and enables programme staff to extraordinary performance.
V. Follow-up of partners;
Responsible for the follow up of partners to improve their financial and administrative performance; hereunder capacity building, financial assessments of projects and monitoring.
VI. Participation in the strategic leadership of TGGA;
Through membership of the senior management team and line management of the finance and administration staff.
Qualifications
- Degree in Accounting or Finance or Diploma in accountancy from recognized learning institution.
- Holder of CPA/ACCA with more than 5 years post qualification experience.
- Broad experience within finance and administration management at a senior level, including supervisory experience
- Documented results from capacity building. Experience from partner- based work is an advantage.
- Experience in dealing with multi-currency accounting and she/he must have experience of using Quick book is a MUST
- Ability to manage complex reports and systems
Personal qualities
- Proven high level of integrity
- Structured, self-driven, energetic and result oriented
- Excellent communication, writing and cooperation skills
- Ability to take initiative, prioritize, delegate and work strategically
- Ability to inspire others and build their skills and capacity
- Ability to handle stress and heavy workloads, to manage complex processes and deliver on time
- Friendly, polite, good sense of humour
- The person employed must be loyal to TGGA organisational values and comfortable with working in a volunteering environment.
2. Title: National Secretary
Responsible to: Chief Commissioner
Location: Tanzania Girl Guides Association HQ
Key Working Relationships: Projects Manager, Accoutant, Training Programm team and senior leaders of Tanzania Girl Guides Association.
Qualifications and Experience Required:
1. University degree in business or public administration or any related field.
2. Master’s degree will be an added advantage.
3. Very proficient in Computer usage and office administration.
4. At least 5 years’ experience working in a senior administrative or executive secretarial position.
5. Experience in working with projects or donor funded organizations will be an added advantage; and
6. Knowledge of Tanzania Girl Guide Association and/or the World Association of Girl Guides and Girl Scouts and/or girl guiding will be an added advantage.
Required skills
1. Excellent communication skills with a proficiency in oral and written English and Swahili.
2. Good organizational skills; able to plan and organize themselves with little to no supervision; 3. Good and quick problem solving skills; able to adapt to a dynamic work environment; and
4. Loyal and attention to detail.
Job descriptions
1. Oversee and co-ordinate office administrative procedures evaluate and implement new procedures;
2. Establish work priorities, delegate work to office staff and ensure deadlines are met and procedures are followed.
3. Carry out administrative activities associated with the Tanzania Girl Guides Association.
4. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
5. Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
6. Assist in preparation of operating budget and maintain inventory and budgetary controls.
7. Assemble data and prepare periodic and special reports, manuals and correspondence.
8. Managing office supplies stock and placing orders.
9. Preparing regular financial and administrative reports.
10. Coordinate working effort in collaboration with the Chief Commissioner.
Interested applicants should not be more than 45 years old. Application deadline is noon 24th May 2018. Only successful candidates will be notified. All applications with your CVs should be submitted through the following email ONLY:- tgga1052018@gmail.com
Attractive salary will be offered.
